[上海]爱艺德杰（上海）商务咨询有限公司

职位：管理助理
发布时间：2019-07-15
工作地点：上海
信息来源：上海财经大学
职位类型：全职
职位描述
职位描述

Atelier INDJ正在招募具有大局观和执行力的管理助理。理想的候选人应具有良好的沟通能力，流利的中文和英文口头及书面表达能力。他（她）将为公司董事及相关团队人员提供全面的行政支持和管理工作。申请人须具备优秀的组织能力，灵活性强并且愿意接受挑战。管理层高度重视员工的积极性和可靠性，期望寻找渴望学习并乐意承担更多责任的人。随着发展空间和个人能力的不断变化，成功的候选人将成为团队的核心组成部分，并可能在整个合作过程中承担更高级别的责任。勤奋，乐观和对工作、生活的幽默感也是非常重要的。

工作要求

1 – 行政职责

？主要协助董事以及团队其他成员的公司行政事务，财务事务和个人事务

？公司机密信息的保密

？协调并安排差旅，包括董事、管理层和随行人员的机票、火车票及酒店预定和管理工作。

？管理董事的费用报销事宜

？根据需要提供口头和书面的中英文翻译

？组织需要董事签名的文件

？为公司董事、高级管理团队及全体成员的会议准备材料、数据和演示文稿

？协助采购办公用品及产品相关材料

？监督并维护公司政策

？公司快递的收发

？管理租赁协议及办公大楼的要求

2 - 报告和财务

？维护和支持财务报告

？保存并准确的记录信息和归档文件等

？与财务代理协调出具付款通知单和发票，并与BD经理协调，跟踪付款结果

？参加公司会议，协助向管理层提供财务报告

？协助公司银行账户

3 - 人力资源

？协助招聘新员工和实习生

？为新员工准备劳动合同

？监管实习生工作（如需要）和实习工作计划

？初步筛选实习生和应聘人员

？实施已批准通过的奖惩计划

？维护和修改公司手册

？调研并安排合适的公司培训计划

4-BD和营销援助

？代表董事和BD部门与客户沟通和联络

？跟进客户的发票和付款

？与外部利益相关者进行谈判

？协助其他BD和营销任务，如参展和（社交）媒体发布

工作资格

经验

？教育：工商管理、国际管理、金融或公共关系学位优先考虑

？专业：有行政，人力资源，财务和个人助理职位的工作经验

？语言：流利的普通话和英语

？软件：熟练使用MS Office Suite，尤其是Outlook，Word，Excel和PowerPoint

技能

？能够在主动可靠的完成交代的任务并注意任务的后续跟踪

？能够维护日历日程和约定日程

？能够撰写和编辑书面材料，并且进行中英文翻译

？能够与各种各样的人轻松有效地合作

？能够同时管理多个项目和职责并满足最后期限

？轻松有效的沟通

特性

？非常注重细节、准确性和完成质量

？良好的时间/组织/压力管理技能

？积极主动，诚实，乐于学习，并迅速接受挑战

？不受谈判限制，并根据需要参与谈判

？不接受既定事实，如果有足够的理由挑战

？在识别权限范围方面有良好的判断能力

？对工作的各个方面负责任的态度

？具有文化意识和敏感性

？表现出扎实的职业道德

申请流程：

如果您有兴趣加入我们的团队，请将以下全部英文发送至info@。

？简短的求职信

？简历

必须是PDF格式，不超过 10 MB。







Job Description

Atelier I-N-D-J is seeking an assistant to the management with a generalist and follow-through mindset. The ideal candidate will be fluent in Mandarin and English, written and spoken – and generally a good communicator. The ideal candidate will also handle a wide range of administrative support related tasks and will support both directors as well as the rest of the team in all required matters. This person must be exceedingly well organised, highly flexible, and enjoy challenges. The Directors highly value proactiveness and reliability and are looking for someone eager to learn and take on ever-increasing responsibility. The successful candidate will enjoy both engaging high-level relationships one minute and getting the details right the next. With room for growth and personal development, the successful candidate will become an essential part of the team and may take on higher levels of responsibility throughout the collaboration. Diligence, optimism, and a sense of humour towards life and work are essential.

Job Requirements

1 – GENERAL ADMIN

Assist primarily the Directors but also the rest of the team with organizational, financial and personal administration

Respect the need for confidentiality and sensitivity of information

Coordinate travel arrangements including scheduling and purchasing tickets for Directors and key guests as directed by the Executive Director

Manage Director’s expenses and reimbursement claims

Provide oral and written translation of Chinese to English, and English to Chinese as needed

Organise documents for signatures of Directors related to relevant projects

Prepare materials, packets and presentations for Director’s meetings, senior management team meetings, off-sites, and all-staff meetings

Assist with purchases of all sizes for the office and the Directors

Monitor and uphold Company policies

Dispatch and delivery of company express & courier

Manage lease agreement and office building requirements

2 – REPORTS & FINANCE

· Maintain and support financial reports and follow-ups

Keep accurate records and files as appropriate

Issue debit notes and fapiao’s in coordination with the dedicated accountant and coordinate with the BD Manager on provision to the clients. Keep track of payment performance

Attend company meetings, sometimes assisting with financial reporting to managers and senior executives

Support Company banking

3 – HR

Support recruitment of new employees and interns

Support the preparation of labour contracts for new employees

Oversee interns (if assigned) and the internship program

Pre-Screen applications for employment or internship

Implement program of incentives and disincentives

Maintain and modify the Company Handbook

Research and arrange appropriate educational trainings

4-BD and Marketing Assistance

· Communicate and liaison with Clients on behalf of the Directors and BD department

· Follow-up on invoices and payments with Clients

· Negotiate with external stakeholders

· Assist with additional BD and Marketing tasks such as exhibitions and (Social) media

Job Qualifications

EXPERIENCE

Educational: Business Administration, International Management, Finance, or Communications degrees preferred

Professional: Working experience in administrative, HR, finance and personal assistant roles at the executive level sought

Language: Fluency in written and spoken Mandarin and English

Software: Proficiency with MS Office Suite, especially Outlook, Word, Excel, and PowerPoint

SKILLS

· Ability to work under own initiative, reliable, follow-through and complete assignments

Ability to maintain calendars and schedule appointments

Ability to compose and edit written materials, and translate is a plus

Ability to work easily and effectively with a wide range of people

Ability to manage multiple projects and responsibilities at once; ability to meet deadlines

Ability to communicate easily and effectively

CHARACTERISTICS

Excellent attention to detail, accuracy and quality

Good time/organization/stress management skills

Pro-active, honest, willing to learn, and quick to accept challenges

Lack of inhibition to negotiate and have difficult conversations as needed

Does not accept the given if there is enough reason to challenge it

· Proven ability to exercise good judgment in recognising the scope of authority

Responsible attitude towards all aspects of the work

Possesses cultural awareness and sensitivity

Demonstrates solid work ethics

Application Process:

If you are interested in joining our team, please send the following, all in English, to info@.

· Short application letter

· CV

Must be in PDF format with a maximum of 10 MB.